Claflin University Associate Administrative Assistant - (CU Employees Only) in Orangeburg, South Carolina
The Associate Administrative Assistant reports to the Chair of the Department of Social Sciences. The Associate Administrative Assistant is responsible for providing administrative support to the Chair by overseeing the daily management of the office, maintaining and reconciling the budget, producing financial reports and overseeing all clerical duties assigned to the Associate Administrative Assistant. Update and maintain weekly staff leave reports; verify staff travel reports for Chair’s signature; requisition and validate supplies, equipment and furniture received from vendors; maintain faculty and student records; prepare minutes for Department meetings; and maintain office files. Perform other duties assigned by the Chair within the scope of this position.
Bachelor’s degree in a related discipline is required or extensive administrative experience may be substituted for the educational requirement. The successful candidate must possess considerable knowledge of office management practices and procedures; possess proper grammar, spelling and punctuation skills; and Microsoft Office programs. Working knowledge of office manager’s responsibilities, advancement programs and policies and procedures are strongly preferred. Candidate must be able to follow directions and work autonomously of the Chair when needed. Applicant must possess excellent written and oral communication skills and exceptional customer service skills. Demonstrated ability to work effectively with faculty, staff, students, University constituents; and coordinate, plan and manage multiple tasks. Previous experience as an Associate Administrative Assistant preferred.