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COLLEGE OF CHARLESTON Administrative Assistant in Charleston, South Carolina

Administrative AssistantPosting DetailsPOSTING INFORMATIONInternal TitleAdministrative AssistantPosition TypeClassifiedFaculty / Non-Faculty / AdministrationNon-FacultyPay Band4Level1DepartmentMathematicsJob PurposeAdministrative Assistant initiates and performs a variety of complex administrative support duties for the Department of Mathematics, consisting of the Chair, Associate Chair, Director of the Math Graduate Program, Director of the Math Meet, 30+ roster faculty, and 10-20 adjunct faculty, who serve approximately 1/3 of the student body (enrollment 4,000+ each semester).Minimum RequirementsHigh school diploma with at least 2 years of working experience in office or business management is required. Bacheloris degree is desired. Supervisory experience is desired. Experience working in education at the K-16 level is desired. Must be capable of being entrusted with sensitive information. Candidates with an equivalent combination of experience and/or education are encouraged to apply.Required Knowledge, Skills and AbilitiesExceptional organizational, written and oral communication skills. Proficient with Microsoft Office platforms (Word, Excel, Outlook). Must be capable of rapidly becoming familiar with the SunGard Banner system. Ability to adapt to current and emerging electronic technology in order to locate information, prepare and store reports, records, documents, and communicate with others, including coordinating social media. Knowledge of current office management practices and ability to use those effectively to establish office policies and procedures.Additional Comments Regarding PositioniSpecial Instructions to Applicants*Salary is commensurate with education/experience which exceeds the minimum requirements.Offers of employment are contingent upon a successful background check.All applications must be submitted online*$27,527 - $39,228Posting Date01/11/2021Closing Date01/21/2021Open Until FilledNoPosting Number2021001EEO StatementThe College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.Quicklink for Posting DutiesJob DutiesActivityOFFICEiMANAGEMENT:Duties will include:-Course scheduling support and coordination-Supervise syllabi compliance/collection-Supervise student registration/overrides-Placement related advising-Supervise assessment artifact collection (For both gen ed and program assessment)-Coordination of math common finals-Supervise textbook ordering with bookstore-Manage Departmental Website-Serve as liaison to publisher representatives-Provide faculty visa application support-Manage alumni affairs/support-Manage student awards/scholarships-Serve as event coordinator: graduation party at faculty house, pre-colloquium tea, math major recruitment events,other events at chairis discretion.-Supervise record keeping for compliance with tenure evaluations andwith record keeping regulations.Essential or MarginalEssentialPercent of Time40iActivityCoordinates the hiring, training and supervision of student workers in the performance of routine clerical and administrative duties. Reviews, evaluates and shares signature authority over all departmental student workers.Essential or MarginalEssentialPercent of Time10iActivityMaintains records of students in department and conducts correspondence with students, including contacting recent graduates for tenure and promotion reviews of faculty. Develops and maintains multiple databases of current students, graduates and their activities, performance and accomplishments, to assist Chair in planning and assessment. Coordinates student equipment loans, student awards and memberships, and proctoring/scheduling of exams.Essential or MarginalEssentialPercent o